Administrative Specialist Senior

About the role

Advertisement Closes 9/14/2026 (11:59 PM ET) 2604712 Administrative Specialist Senior Pay Grade 13 Salary $39,284.88 - $58,927.20 Annually  Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK   Click here for more details on state employment. Hiring Agency General Government Cabinet | Department of Military Affairs Location Boone National Guard Center 100 Minuteman Parkway EOC Building Frankfort, KY 40601 USA Description The Division of Emergency Management is hiring an Administrative Specialist Senior that: Provides professional administrative support to the Training and Exercise Section, specifically in Search and Rescue (SAR), in administering, overseeing, and coordinating various complex training and exercise programs, projects or activities. Performs other duties as required in support of SAR training and program. Is a part of the staff for the State Emergency Operations Center. Job duties include but are not limited to the following: Receive SAR training requests from Area Managers, State Training Officer (STO) and SAR Training Coordinator. Create course announcements, ensure review process is followed, create registration, upload announcements to website, monitor registration. Receive and review class completion documents to verify student completion and review for in-kind. Provide documents to STO to process certificates and complete in-kind. Maintain paper and electronic files of SAR course trainings. Update various data to track completed courses and training hours. Distribute completion certificates to all participants. Correct course document errors. Maintain list of events conducted by the SAR Training Coordinator – to include event date, location, hours and participants’ names and contact info. Participate in SAR committee meetings, support SAR grant process, review applications, create contracts for awarded grants, and process payments in eMars to recipients of grant awards. Track and maintain inventory, and audits, of equipment and items purchased with SAR funds. Support SAR Training Coordinator with training and events, curriculum review and development, course auditing, and other items as needed. Receive phone calls and visitors on behalf of the Training and Exercise Section, Branch, and Division. Inform Training and Exercise Section Supervisor of any current, upcoming, or potential problems and situations. Support and serves in assigned roles within the State Emergency Operations Center (SEOC) during activations, exercises, incidents, and planned events, including participation in on-call rotations. Assist in the development, review, and maintenance of SEOC guidelines, plans, and standard operating procedures to ensure operational readiness and effective emergency response. Minimum Requirements EDUCATION: Graduate of a college or university with a bachelor's degree. EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience. Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis. Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis. SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE Working Conditions Incumbents working in this job title primarily perform duties in an office setting. Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111. If you have questions about this advertisement, please contact Crystal Simpson at or 502-607-1541. An Equal Opportunity Employer M/F/D