Office Assistant

About the role

Posting number: 10041 Department: Marion County Recorder Job classification: Office Assistant - Recorder's Office Posting type: Open Categories: Clerical & Data Entry Summary Job Summary This position is responsible for a variety of administrative tasks including the responsibility of scheduling and coordinating the calendar events for the Marion County Recorder. Incumbent in this position follows the knowledge of established policies and procedures, which controls most of the incumbent(s) actions.  Nights and some weekends are required for this position, primarily to attend events. Some travel will be required. The Position reports directly to the Recorder and the Chief Deputy. Agency Summary   The purpose and mission of the Marion County Recorder’s Office is to maintain permanent public records of the transactions that convey property between owners, preserving a clear and precise record of property ownership. The Recorder is charged with maintaining these records in perpetuity and making them available to the public of Marion County. Equal Employment Opportunity The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve. Examples of duties Scheduling and coordinating calendar events for the Marion County Recorder. Speaking with event coordinators to get event details such as times, vendor setup instructions, etc.  Preparing the Recorder for anything needed for speaking engagementsAnswers a multi-line phone and transfers internal and external calls to the appropriate person. Types and edits forms, reports, memos, correspondence, or handbooks as required. Takes minutes at meetings when requested Maintains files and manuals Maintain confidentiality of all information. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time. Qualifications Minimum Job Requirements and Qualifications High School diploma or equivalent with one (1) year of experience in a business office environment are required.  Must have proficient user knowledge and experience with Microsoft Office.  Must be able to effectively communicate verbally and in writing.  Must have good reading comprehension.  Must type 35 words per minute.  Must be detailed oriented and demonstrate strong knowledge of professional customer service skills.   Preferred Job Requirements and Qualifications Associates degree in Business Administration, Office Management, or related field. Two (2) years of experience preferred. Must have proficient user knowledge and experience with Microsoft Office.  Must be able to effectively communicate verbally and in writing.  Must have good reading comprehension.  Must type 35 words per minute.  Must be detailed oriented and demonstrate strong knowledge of professional customer service skills. If your qualifications meet the requirements of the posted position, your application will be referred to the hiring agency. Once the agency receives your application, all further communication during the interview and selection process will be handled directly BY THE AGENCY. It is IMPERATIVE that you record the contact information of the individual who is scheduling your interview. City-County HR will not have access to this information, is not involved in the interview or selection process, and can only confirm whether an application has been referred. After selection of the successful candidate, an official offer of employment will be made by HR. Supplemental information Working Conditions Essential functions are regularly performed without exposure to adverse environmental conditions.  Physical Conditions Sitting at a desk the majority of the day Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds) Tasks may involve extended periods of time at keyboard or workstation Tasks require the ability to perceive and hear sounds and see visual cues or signals Tasks require the ability to communicate orally