Administrative Coordinator 1-4

About the role

Posting number: 225239.AdminCoord1-4.8.25.26LB Department: DCFS-Department of Children and Family Services Job classification: ADMINISTRATIVE COORDINATOR 1 Posting type: Open Categories: Administrative Assistant, Clerical & Data Entry, Office and Administrative Support Summary Department MISSION To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong.  Department VISION A future where every child thrives in a loving environment, supported by empowered families and resilient communities. Department VALUES Treating all people with dignity, compassion and respect, while providing services with integrity. This vacancy is located in East Baton Rouge Parish- DCFS Child Welfare Office in Baton Rouge, LA.  At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.   Join Our Team at DCFS: Administrative Coordinator 1-4 The incumbent of this position is responsible for serving as liaison and/or contact person for State Office and local offices, customers, vendors, and agencies; completing documents for reporting monthly; completing E-Par request for all areas of Child Welfare; purchases of supplies; arrangement of travel for State Office personnel; processing invoices for payments; Payroll, as well as assisting with the clerical and office administration task for State Office programs. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: Communicating Effectively:  The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.   A ccepting Direction:  The ability to be open and willing to follow guidance or instructions. Focusing on Customers:  The ability to understand and meet the needs, preferences, and experiences of internal and external customers. Adapting to Change:  The ability to demonstrate flexibility in thoughts, behaviors and actions in response to evolving circumstances or unexpected change. Displaying Professionalism:  The ability to uphold workplace standards through consistent conduct, responsible communication and consideration for others. Examples of duties No experience or training is required. Qualifications The official job specifications for this role, as defined by the State Civil Service, can be found here. Supplemental information Job Duties: The incumbent is responsible for providing administrative support for the Child Welfare Manager 2, Child Welfare Manager 1, and Child Welfare Consultants.  Tracking and monitoring of all request received; ensuring travel regarding placement crisis is done timely, contract documents and payment documents are tracked and entered timely.  Serving as a communication liaison between multiple agencies and DCFS staff related to placement services and providers.  Organizing, obtaining, and tracking all travel for staff in these programs.  Perform other administrative  support functions such as timekeeping, accounts payable, LaCarte and CBA purchases, copying, filing, maintaining records of activities, etc.  Other duties as assigned including emergency preparedness and response.  Position-Specific Details: Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee. Career Progression:   This position may be filled as a Administrative Coordinator 1-4, depending on selected applicant.  Work Schedule:   Typically, work hours are 8:00 am to 4:30 pm, Monday – Friday.  Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for.  Some positions require working shifts.   Work Location: Baton Rouge, La- State Office Louisiana HB 420 requires all prospective DCFS employees to complete and clear multiple background clearances prior to employment with this agency.  How To Apply: No Civil Service test score  is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete and electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. * Information to support your eligibility for this job title must be included in this application (i.e., relevant, detailed experience/education).  Resumes will  not  be  accepted in lieu of completed education and experience sections on your application.  Applications may be rejected if incomplete. Contact Information: For further information about this vacancy contact: Eulanda Batiste  DCFS is an "Equal Opportunity Employer" and Louisiana is a "State as a Model Employer (SAME) for People with Disabilities" that supports the recruitment, hiring, and retention of individuals with disabilities.