Project Coordinator

About the role

Empower your Future at the Nation's Largest Independent Electrical Distributor! At U.S. Electrical Services, Inc. (USESI), we combine over 100 years of expertise, $150M+ in inventory, and the power of 2,000+ dedicated employees across 150 locations to deliver excellence every day. As a family of 14 regional businesses, we thrive on innovation and teamwork, empowering our people to shape the future of the electrical industry. Monarch Electric is seeking a detail-oriented Project Coordinator to work closely with the Project Manager in monitoring data-center switchgear projects from project award through equipment delivery, commissioning, and final turnover to the owner.  We are also looking for an individual to help with the core business and  infrastructure projects in both NY and NJ. The Project Coordinator’s primary responsibility will be to keep projects on schedule by closely tracking submittals, approvals, returned comments, vendor deliverables, equipment-production milestones, and project documentation. This individual will help ensure that all items requiring action by Monarch Electric are addressed promptly so that project delays do not occur because of outstanding responses or documentation from Monarch Electric. The successful candidate will be highly organized, proactive, and capable of maintaining consistent follow-up across multiple projects and deadlines.   Key Responsibilities: Assist the Project Manager in monitoring data-center switchgear projects from award through commissioning and final turnover Maintain and regularly update project schedules, procurement logs, submittal logs, and action-item lists Track switchgear submittals from initial submission through review, return, revision, resubmission, and final approval Promptly route returned submittals, review comments, and requested revisions to the appropriate parties Monitor outstanding submittal responses and follow up to ensure required actions are completed without delay Confirm that Monarch Electric’s responses, resubmissions, and supporting documentation are provided within the required timeframes Track equipment-release dates, production milestones, testing dates, shipping dates, and required vendor deliverables Follow up regularly with vendors to obtain current schedule and production-status updates Compare vendor timelines against the project schedule and immediately communicate potential delays to the Project Manager Maintain clear records of communications, commitments, deadlines, and completed actions Coordinate project meetings, prepare agendas, record meeting notes, and distribute follow-up items Monitor requests for information, change documentation, equipment records, and other project correspondence Assist with coordinating factory testing, delivery, startup, commissioning, and closeout activities Track operation and maintenance manuals, testing reports, warranty documents, and other turnover requirements Support the Project Manager in keeping internal teams, vendors, customers, and field personnel informed of project status Maintain Monarch Electric’s standards for safety, quality, responsiveness, and customer service Skills & Qualifications: Previous experience in project coordination, electrical construction, switchgear procurement, or a related field preferred Familiarity with electrical switchgear, power-distribution equipment, or data-center construction is preferred Experience managing submittals, schedules, procurement logs, or construction documentation Strong organizational and time-management skills Excellent written and verbal communication skills Ability to manage multiple projects, deadlines, and outstanding action items Strong attention to detail and consistent follow-through Ability to recognize scheduling risks and escalate them promptly Proficiency with AI tools such as Chat-GPT preferred Experience with construction-management or project-tracking software is preferred High school diploma or equivalent required; relevant college education or industry training is preferred What Success Looks Like: Submittals and returned comments are tracked and addressed promptly Monarch Electric’s required responses are completed within established deadlines Project schedules, logs, and documentation remain accurate and current Vendor production and delivery milestones are consistently monitored Potential scheduling risks are identified and communicated early No project delays result from outstanding actions within Monarch Electric’s control Switchgear is delivered, commissioned, documented, and turned over successfully Benefits: At USESI, we believe that our benefits should make a difference--to you, your job, and the life you lead outside of work. We are dedicated to supporting our most valuable asset, our employees! Full-time employees are eligible for the following comprehensive benefit plan: Medical, Dental, Vision, Rx coverage Paid Parental Leave TeleMedicine Matching 401(k) Company-paid Life Insurance + (AD&D) Supplemental Life Insurance Short and Long Term Disability Flexible Spending Accounts Employee Assistance Program (EAP) Choice of Voluntary Benefits including identity theft It is the policy of USESI and its affiliates to consider applicants for all positions without regard to race, color, religion, creed, gender, gender identity, national origin, age, disability, marital or veteran status, or any other legally protected status. Pay Range $31.25-40.75 per hour