Legal Administrative Assistant

About the role

Position Overview Power Your Future with Qualus as a Legal Administrative Assistant in our Legal team! The Legal Administrative Assistant reports to the General Counsel and is primarily responsible for working collaboratively with internal stakeholders to assist with organization, coordination and support. The Legal Administrative Assistant also provides support for several administrative tasks including managing and maintaining all company-wide licensing and assisting the legal team with contracting process and contract management systems. Incentives This position is on-site in Lake Mary, full-time, Monday to Friday.  Responsibilities Administrative Tasks, including: Manage and maintain all company-wide licensing, including Certificates of Authority, Professional Engineering, General Contractor, and other business licenses Assist with managing the Legal Department’s document management repositories, contract management system, and other information repositories to promote efficiency and centralize key templates, policies, processes, memos, etc. From time to time, assist with requests for certificates of insurance Update and create spreadsheets Assist with any other projects or tasks as assigned   Coordinate or complete various office tasks, such as: Front desk coverage, including answering phones and greeting clients and visitors in lobby Assistance with coordinating and managing office events and meetings Assist with daily mail sorting Ensuring office organization and cleanliness Assist with special projects and tasks as needed Minimum Qualifications High school diploma or equivalent 2-3 years of relevant administrative support experience Previous experience in a professional office environment Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Ability to prioritize multiple, sometimes competing, projects while being thorough, exercising sound judgment and managing expectations Client-service focused with strong people skills Ability to independently engage in strategic thinking, and finding creative solutions Positive, can-do attitude with a willingness to take initiative #LI-JD1 Benefits & Compensation Qualus offers a competitive benefits package for eligible employees, which may include Medical, Dental, Vision, Life Insurance, Short- and Long-Term Disability coverage, Retirement Savings Plans (including employer matching where applicable), Flexible Spending and/or Health Spending Accounts, Employee Assistance Programs (EAP), Parental Leave, Paid Time Off, and Company Holidays. Benefits offerings may vary based on position, work location, and eligibility requirements. The compensation range for this position is provided in accordance with applicable laws and market practices. The final base salary offered may vary based on factors including, but not limited to, education, qualifications, certifications, experience, skills, seniority, geographic location, internal equity, performance, and business needs. Compensation ranges are subject to change at the Company's discretion and as permitted by applicable law. Company Overview Qualus is a leading pure-play power services firm and innovator at the forefront of the energy transition, with differentiated capabilities across grid modernization, resiliency, security, and sustainability. The firm partners with utilities, commercial, industrial, and government clients, and renewable and energy storage developers, offering comprehensive solutions through boutique and integrated advisory, planning, engineering, digital solutions, program management, and specialized field services. Qualus also provides software and technology enabled services and develops breakthrough solutions for critical power industry challenges such as distributed and variable resource integration, emergency management, and secure data exchange. The firm has over 1,000 professionals, with offices throughout the U.S. and Canada.  Equal Opportunity Employer Qualus is an Equal Opportunity Employer. We celebrate the unique differences of our employees because that is what drives curiosity, innovation, and the success of our business. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in locations where we operate.   At Qualus, we believe everyone has value; and that the diversity and inclusion among our teams is what sets us apart for optimal success. We put people first because we care. Accommodations are available for applicants with disabilities. For details, view a copy of the Qualus Equal Opportunity and Affirmative Action Policy Statement here.