Federal Work Study Student, Occupational Therapy

About the role

Federal Work Study Student, Occupational Therapy   -   ( 2605468 ) Description   Job Description:    The student directors are in charge of many aspects of running the clinic including: opening/closing duties, managing volunteers, financial management of funds, ordering equipment for patients, creating and updating the client schedules, calling referrals, acting as a liaison between the OT department and the St. Vincent’s front office as well as various other miscellaneous duties that are necessary throughout the clinic day.   Job Duties: Opening Duties Turn on the AC units and lights  Bring computer and vitals cart downstairs (no longer needed)  Set-up computer with google drive, epic, schedule  Print all necessary paperwork for the day   Unlock cabinets with supplies  Review client list including any cancellations  Manage volunteers  Send out volunteer sign-up on email  Send email to selective students and volunteers about information about where to park, what to expect, time, etc. Send out shadowing sign-up Delegating various cleaning organizational duties to volunteers Advocacy Advocate for OT to other professions at St. Vincent’s and on campus Attending health fairs  Liaison between OT department and St. Vincent’s office  Communication with Liz about scheduling  Send on monday  Ensuring every client doesn’t have insurance coverage Attending IP Clinic to update other medical professionals Every wednesday  Financial management of funds  Distribution of donated funds Plan fundraisers in advance for each semester Maintain clinic budget Keep up budget spreadsheet  Planning, organizing and updating the clinic schedule  Coordinating client and selective schedules Updating client list for the week and distribute confirmations and cancellations to students and faculty treating Tracking client arrival and departure times on Epic, as well as how many no-shows they have on the client list on google drive Calling existing referrals to get them on the schedule Create weekly schedule on Epic Check clients in/out on Epic   Miscellaneous  Providing treatment notes for clients as needed Transferring clients plan of care if leaving clinic (new medicare pt.) or need PT referral  Ensure cabinets are organized  Continuously seek out referrals  Continuously seek out financial opportunities for St. Vincent’s Ensure that supplies/linens are not running low  Maintain equipment Helping selective students with issues/problems that may occur during the day Closing Duties  Take computer and other items back upstairs Turn off lights, lock door handle Have volunteers put back tables in the back, right corner Make the following week’s schedule and add to Google Drive and Epic   Monday/Tuesday Call patients to confirm appointments   Find new patients to fill open spots  Email Liz list of spanish speaking patients to call and confirm   Send out volunteer signup   Wednesday  Go to IP clinic (usually show up around 1:00ish) Finalize schedule in Epic  Call patients who couldn’t be contacted earlier in the week (LM) and those that prefer a reminder on wednesdays  If needed, talk to patients at IP who are appropriate for outpatient clinic about being scheduled downstairs Assist with PALs talk to other professions if necessary  Send out outpatient schedule to students and faculty via email  Schedule bus rides if needed Thursday Print papers  Call patients who need day of reminders  Bring down vitals cart/big computer if needed  Wash towels  Check hydrocollator temperature and update log (wednesday and thurs) Clean hydrocollator (biweekly) Start calling patients who have not arrived five min after session start (at your discretion) Update no show numbers for patients Change appointment types for next weeks appointments (update initial eval to follow up) Other stuff throughout the week: Attend monthly clinic meetings (chair) Attend IP committee meetings  Help facilitate clinic events (find volunteers/delegate to other people)  Send OT metrics every month to (may change) Chair responsibilities: Attend meetings  Communicate with other chairs Update team on OT needs/concerns etc. Vote on issues that concern OT     Salary Range: Commensurate with experience.   Qualifications   EQUAL EMPLOYMENT OPPORTUNITY: UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.   Primary Location:   United States-Texas-Galveston Work Locations:   1142 -Health Professions & Nsg   301 University Blvd.   Health Professions & Nursing, rm 3.920   Galveston   77555-1142 Job:   Student Titles Organization:   UTMB Health:   Regular Shift:   Standard Employee Status:   Non-Manager Job Level:   Day Shift Job Posting:   Sep 8, 2026, 7:37:54 PM