Administrative Services Analyst II - HWS

About the role

Posting number: 26-74106-15 Department: Housing and Workforce Solutions Division: Housing, Homeless, Wrkfrce Sol Job classification: ADMINISTRATIVE SERVICES ANALYST II Posting type: Open & Promotional Categories: Administration, Human Services Summary HWS_Logo.jpg The County of Riverside's Department of Housing and Workforce Solutions (HWS) seeks an Administrative Services Analyst I/II to work in their Administrative Services Unit located in Riverside, CA. This position requires full-time onsite attendance at the assigned main office location.    The Administrative Services Analyst II will be part of the HWS Admin Team, which includes a total of three Analysts and reports directly to the Deputy Director of HWS Fiscal and Administrative Services. The HWS Admin Team is responsible for all HR, Payroll, and Administrative Services for the entire HWS Department of 300+ staff working in several outlying locations across Riverside County. Duties are assigned to the 3 analysts as follows: Sr Analyst manages all HR tasks, one Analyst manages all Payroll tasks, and one Analyst manages all other Administrative Services. This opening is to fill the Analyst responsible for management of centralized Administrative Services, which includes Public Records Requests, I.T. equipment inventory and service requests, Safey, Records Management, Facilities, Fleet Vehicles, Travel Coordination, Supply Ordering Websites, Cellphones/Desk Phones, and Procurement Card Monthly Billing. Additional duties of this position consist of, but are not limited to: planning and conducting special studies of major departmental programs and administrative practices; preparing high-level managerial reports of program performance and statistical data for presentation to departmental executive team; advising on continuous quality improvement including automation of manual processes; evaluating policies and procedures of existing department administrative processes based on analyzed datasets and trends; and, making recommendations to solve multifaceted problems related to administration and operations.   The most competitive candidates will possess the following highly desired skills: Substantial professional level administrative business operations experience for a large-scale organization; Ability to communicate complex project details with all levels of management, to include internal and external stakeholders; Experience preparing, organizing, and analyzing fiscal documents and processes; and Ability to analyze, interpret, explain, and apply relevant laws, regulations, ordinances, and policies. Meet the Team! The County of Riverside’s Housing and Workforce Solutions (HWS) Department is a dedicated group that prioritizes delivering services to the County’s most vulnerable populations. Through helpful interventions that meet our county’s housing and workforce related needs, HWS is promoting prosperous neighborhoods and healthy communities. Can you see yourself here? jfc: 13119900 Examples of duties • Plan, coordinate and conduct studies of administrative, operational facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization.  • Develop reports and recommendations for appropriate action based on the analysis of gathered data.  • Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; review financial data on an on-going basis to ensure conformance with established guidelines; examine and make recommendations for the transfer of funds.  • Recommend and establish contract forms and procedures; monitor adherence to contract terms.  • Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.  • Upon request, develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures.  • Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.  • Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.  • May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks. Qualifications OPTION I Education:  Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)  Experience:  One year of professional experience in an administrative capacity.  OPTION II Education:  Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.) Experience: Two years of paraprofessional or technical experience in an administrative capacity. OPTION III Experience:  One year as an Administrative Services Analyst I with the County of Riverside. Other Requirements Qualified applicants must have experience in project coordination, compliance reporting, and experience in executive level writing and reports for preparation of Public Records requests. ALL OPTIONS Knowledge of: Principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control; grantsmanship; basic elements of supervision; and/or contract monitoring.  Ability to: Collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures and maintain fiscal control; develop and write grant applications; interpret legislative and administrative mandates and regulations; plan, organize and supervise the work of subordinate clerical or technical staff; establish and maintain effective working relationships with those contacted in the course of work; communicate effectively in written and verbal form. Supplemental information Who May Apply: This recruitment is open to all applicants. Application Status How to confirm your application was received or check on the status of your application, log-in to, click on your name in the upper right corner, and click on “Applications & Status.” Due to the nature and volume of this recruitment you may only receive correspondence if you are referred for an interview or when the event is complete.  Sign Up for Job Alerts Go to, click on “Careers,” click on “County Job Openings,”  and click on “Subscribe to Job Alerts” icon. For Questions Regarding This Recruitment: Contact Christopher Recinos   or at 951 - 955 – 9883. Please allow 1 – 3 business days for a response for your inquiry.