Administrative Assistant I

About the role

Job Posting Title Administrative Assistant I Agency 131 DEPARTMENT OF CORRECTIONS Supervisory Organization DOC OSP Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation $38,328.16 This salary is non-negotiable. Job Description Location: Oklahoma State Penitentiary This is an on-site position and is not eligible for remote work Bas i c Purpose   Pos i t i ons   i n th i s job fam i ly are ass i gned respons i b i l i t i es for prov i d i ng adm i n i strat i ve support to program   areas and support funct i ons or serve as an ass i stant to or prov i de adm i n i strat i ve support to an   adm i n i strator or an off i c i al. Th i s may   i nclude respons i b i l i ty for the adm i n i strat i on of an agency program   prov i d i ng serv i ces to agency customers, ma i nta i n i ng var i ous records, prepar i ng correspondence,   presentat i ons, reports, or other mater i als; or perform i ng or oversee i ng adm i n i strat i ve operat i onal   funct i ons such as bookkeep i ng or account i ng, human resources, purchas i ng, contracts, or s i m i lar tasks.     Typ i cal Funct i ons   Part i c i pates   i n projects as team member or team leader.   Develops and   i mplements spec i al procedures.   I n i t i ates correspondence requ i r i ng knowledge of agency or program procedures and pol i c i es.   Develops and   ma i nta i ns   conf i dent i al or comple x   f i les.   I nterprets and adv i ses   i nternal and e x ternal customers on departmental or program rules,   regulat i ons, and laws.   Adm i n i sters, prepares, or oversees adm i n i strat i ve operat i onal funct i ons, such as prepar i ng   i nvo i ces and payments of cla i ms, requ i s i t i ons, purchase orders, bookkeep i ng or account i ng, and   other f i scal dut i es.   Represents   agency, superv i s i ng off i c i al, or program area at meet i ngs, conferences, or c i v i c   organ i zat i ons.   Coord i nates act i v i t i es w i th   i nternal and e x ternal customers.   Establ i shes educat i onal and/or tra i n i ng programs.   I nterv i ews callers, arranges appo i ntments, and performs other off i ce tasks and dut i es.   Ut i l i zes advanced technolog i cal equ i pment and data process i ng equ i pment to prov i de requested   i nformat i on to   i nternal and e x ternal customers; rev i ews coded and uncoded source documents;   ed i ts documents and reports; e x am i nes and ver i f i es reports and other documents for   completeness, appropr i ateness, adequacy, and conform i ty to establ i shed requ i rements, and   resolves d i screpanc i es and refers comple x   d i screpanc i es to appropr i ate staff.   Tra i ns or   mentors   other staff.   Superv i ses subord i nate staff. Th i s   i ncludes superv i s i ng an adm i n i strat i ve,   cler i cal   or techn i cal   cler i cal un i t or staff respons i ble for perform i ng a var i ety of dut i es.     Level Descr i ptor   At th i s level employees are ass i gned rout i ne dut i es and respons i b i l i t i es. Employees w i ll coord i nate   i nternal and e x ternal act i v i t i es of the organ i zat i on or program, respond to rout i ne   i nqu i r i es   i n both wr i tten   and oral form, perform rout i ne f i scal dut i es, and complete rout i ne customer serv i ce requests from   i nternal   and e x ternal customers.     Knowledge, Sk i lls, Ab i l i t i es and Competenc i es   Knowledge, Sk i lls, and Ab i l i t i es   requ i red   at th i s level   i nclude knowledge of spell i ng, punctuat i on, and   bus i ness Engl i sh; bus i ness mathemat i cs; of modern off i ce methods and procedures; the ma i ntenance of   comple x   records; and the major pol i c i es and procedures govern i ng ass i gned programs.     Ab i l i ty   i s   requ i red   to   establ i sh   and ma i nta i n effect i ve work i ng relat i onsh i ps w i th others; perform   conf i dent i al work and   ma i nta i n   conf i dent i al i ty;   i nterpret and complete rout i ne matters accord i ng to agency   pol i c i es and procedures; and follow oral and wr i tten   i nstruct i ons.     Educat i on and E x per i ence   Educat i on and E x per i ence requ i rements at th i s level cons i st of a bachelor’s degree or four years of   techn i cal cler i cal, adm i n i strat i ve, secretar i al, or general off i ce work; or an equ i valent comb i nat i on of   educat i on and e x per i ence.     Spec i al Requ i rements   Some agenc i es may   requ i re   frequent job-related travel for certa i n pos i t i ons.     Some agenc i es may requ i re typ i ng or keyboard i ng at a rate of 50 words per m i nute from pr i nted copy.     Some agenc i es may   requ i re   a spec i f i c bachelor’s degree or college hours.     Some agenc i es may prefer a cand i date w i th a spec i f i c bachelor’s degree or college   hours. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact